STUDY
ABROAD AGREEMENT: Use
the Student
Travel Form to
report students who are traveling abroad
with a faculty led or supervised group
or who are traveling abroad alone with
faculty supervision or university financial
support. The PDF version is a fillable
form. A paper form may also be requested
from the Office of Study Abroad.
POLICY
GOVERNING STUDENT TRAVEL OUTSIDE THE
U.S.: Since
safety is a prime concern for all who
are involved in study abroad, and since
the reduction of risk and institutional
liability is important to the university,
the university put in effect on January
1, 2003 the following policy to govern
employee led or supervised study abroad
travel activities. Students enrolled
in regular study abroad programs, such
as exchanges, are also subject to this
policy, however there is no employee
reporting requirement since this is handled
through other means. The policy reads
as follows:
"All NMSU main
and branch campus faculty members or other
employees who conduct, supervise, or in
some other way facilitate the participation
of NMSU registered students in field trips,
courses, internships, research, or other
activities that involve travel outside
the U.S. are required to submit <the NMSU
Study Abroad Agreement: Resident Student
Travel Programs > form at least
30 days prior to the departure of the students.
They also need to <have participating
students fill out and sign the student
data section of the Agreement>*
so students may comply with pre-departure
requirements for study abroad. <This
form is available in a fillable PDF document
(click link above) or may be obtained in
printed form from the Office of Study Abroad.>*
This policy will assure that NMSU students
traveling outside the U.S. while registered
and earning credit from NMSU will be advised
and oriented consistently as are those
who already go on exchanges to earn transfer
credit and are required to complete pre-departure
orientation that covers health, safety,
and other issues related to successful
student travel abroad. The policy will
also help the university reduce institutional
liability related to endorsing study abroad
by NMSU students.” Adopted 1-1-2003 (*revised
periodically to reflect change in forms
used).
EMPLOYEE
ORIENTATION GUIDE:
When the Associate Deans approved the travel
policy for students going abroad under employee
supervision, they wanted the Office of Study
Abroad to provide employees with guidance to
help them fulfill their responsibilities consistently.
The Office has prepared a Guide for
Employee Led or Supervised Study Abroad Programs
which covers:
• The Need for Study Abroad
Data Collection • Institutional and
Employee Liability • Student Orientation
Issues: (Disclosures of Terms of Participation,
Emergency Preparedness, Traveling Out
of the U.S., Health and Safety, Traveling
Back to the U.S.). This guide also has
sections that cover specific issues related
to day trips to Mexico and special advise
for employees traveling abroad. The Guide
will be updated periodically and suggestions
for improvement from those who use it should
be sent to the Office.
Employees are also advised to read, and
have their students read, the How
to Assess Safety Abroad and
the Safety
Incidents Report sections
of the Study Abroad web site. The first
section provides advise based on professional
practices in study abroad, and the second
section provides statistics on safety and
health experiences of NMSU students since
summer 2002.
EMPLOYEE
TRAVEL INSURANCE POLICY: While
NMSU students are required to carry NMSU
approved travel insurance when traveling
abroad, NMSU employees are not under any
mandatory policy. However, no employee should
travel outside the U.S. without at least
medical evacuation.
Employees traveling outside the U.S.
should first check with Employee Benefits
(646-1741) to determine if they already
have American International Assistance
Services coverage (if they elected
to take the Accidental Death and Dismemberment
Benefit). This provides medical evacuation
and other insurance assistance for international
travel. Another acceptable accident policy
is provided by the BETA
Program. Students and employees using
this program, which provides 6 months
of coverage for about $18 and also has
additional options for an additional
fee, need to select the university from
the school affiliation drop down menu
on their enrollment form. The policy
can be bought on line using a credit
card. Contact Study
Abroad if you want to pay through
a departmental account. Disclaimer: Companies other
than those noted above provide acceptable
travel insurance and the Office does
not exclusively endorse any specific
policy over another for employees. All
prices quoted are subject to change.
ACADEMIC
REFERENCES (Fillable PDF): ISEP or non-ISEP program
forms. |
